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Welcome to the motor carrier module on how to update IFTA exemptions in eServices for Business.
The Basics. Let us start by looking at the basics. What do you, as a motor carrier need to know
before updating an IFTA exemption in eServices for Business? Tabs. We will start with a best practice
for navigating your tabs in eServices for Business. On your eServices for Business landing page,
there are a series of tabs that will help you navigate. These tabs are titled, Summary, Action Center,
Settings, and More. It is best practice to check your Action Center tab before starting transactions in
eServices for Business. Action Center. Checking your Action Center can help you understand what is
going on with your account. You can see if there are any outstanding returns, upcoming renewals,
or any unread letters from the DVS IRP IFTA unit. In our example, we can see that the IFTA Return for
Quarter 4 2021 still needs to be filed, our registration is ready to renew, and we have
nine unread letters. Looking through this information will inform any decisions you make
during an eServices for Business transaction. What Do I Need to Know? Lets review a few key
pieces of information that will help you when updating an IFTA exemption in eServices for Business.
First, do you need to have an IFTA account? If you do not have any IFTA qualified vehicles running under
your own IFTA account, you will need to properly close your IFTA account.
You have the ability to re-open your IFTA account if your operations change with an approved submitted
request, and upon completion of all outstanding liabilities. Next, make sure your vehicle or vehicles
qualify for an IFTA exemption before going in to the system. How do you know?
Check the IFTA Qualified Motor Vehicle checklist. Does the motor vehicle have two axles
and a gross vehicle weight, or registered gross vehicle weight of more than 26,000 pounds?
Or does it have three axles or more? Or is it used in combination, when the weight of the combination
is more than 26,000 pounds gross vehicle or registered gross vehicle weight?
Also, a reminder that a qualified motor vehicle does not include recreational vehicles.
And third, documentation you might need is a lease agreement, or another companys IFTA license.
This is only required if your vehicle is leased onto another company, and you are adding
an IFTA exemption to that vehicle. System Demonstration Number One. We will demo three scenarios
related to IFTA exemptions. Now that we reviewed basic information regarding eServices for Business,
let us take a look at our first scenario, How to Add an Exemption. Scenario number one,
Background Information. Before I begin, some background information on who I am as a customer going
in to the system, looking to add an IFTA exemption. I work for Turkey Toms Trucking, and I have an
80,000 pound truck, and I am leasing the truck on to another trucking company. I have my lease
agreement ready. I start here on my main account page. I have already logged in and checked my
Action Center. I scroll down to the Account Management panel, the second panel from the
bottom of the screen. I click on the Update Account Information link.
This brings me to my Account Management list of four options. I click on the fourth option,
Update IFTA Exemption. I am now on the IFTA Exempt page. There is a statement that lets me know
I can use this form to update my IFTA exemption, and to note that my carrier name will be populated
based on the IFTA FEIN that will be input. That is fine by me. Now I am given the
IFTA Exemption question, Do the vehicles qualify for IFTA? If I am unsure, I can click the link,
What is a qualified IFTA vehicle? This shows a pop up box with the IFTA Vehicle Qualifications that I
outlined in the previous slides. I read through this information, and click OK.
This brings me back to the IFTA Exempt screen. I am ready now to answer the question,
Do the vehicles qualify for IFTA? I click Yes. This opens up a table towards the bottom of this page,
with columns for Jurisdiction, Carrier Name, IFTA FEIN, and a Remove checkbox.
I click into the Jurisdiction column. This opens a drop down menu of U.S. states. I scroll through the list
for my jurisdiction, find my state, Iowa, and click on it. Next, I click in the Carrier Name column.
Because I am leasing this truck under another company, I type in that companys name here,
Super Speed Trucks. Then I click into the IFTA FEIN column, and enter their IFTA FEIN in that field.
I am not removing the IFTA exemption, so I leave the Remove checkbox as is.
After a quick review of my info, I am ready to move on, so I click the Next button in the lower right
corner of the screen. This brings me to the Required Documents page. The first statement lets me know
I must attach either a copy of a lease agreement, or a copy of the IFTA license for the vehicle.
I have the lease agreement ready, so I click on the Add Attachment button. Which opens up a pop up
box for my file to attach. I click the drop down menu for the type of file. And my two options appear.
I click on the Lease Agreement for Vehicle Authority. Then I click on the Choose File button.
This pops up my desktop files. I find the lease agreement, and double click on it. The document has
uploaded successfully, so I click OK on the file pop up box. This brings me back to the Documents screen.
I review all my information, see that the attachment has been uploaded successfully,
and click Next in the bottom right corner to continue. Now I am on the Summary screen.
I see a statement that lets me know my request is not yet complete, and reminds me to review all my
information. I do so, and everything looks correct. I click the Submit button in the bottom right corner
of the screen. And get to the Confirmation page. I have no reason to keep the confirmation number,
so I click OK. And my transaction to request to add an IFTA exemption to one of my vehicles is
complete. From here, my request goes to the Motor Vehicle unit at DVS, and they will approve or deny
my exemption and let me know in my Action Center when they decide. Now we will look at our system
demonstration number two, How to Remove an IFTA Exemption from our account.
I am back on my main account page. I scroll down. And find the Account Management panel,
second panel from the bottom. I click on the first link, Update Account Information.
This brings me to my Account Management links. I click on the fourth option, Update IFTA Exemption.
Now I see that the IFTA Exemption screen is showing my previously added IFTA exemption,
it is listed in the Jurisdiction table as the first, and only, entry. On that entry line, I look for the
Remove column, the last column on the right. I click on the checkbox to indicate that I will request that
this IFTA exemption is removed from this vehicle. I review my choices, and click the Next button in the
lower right corner. I am now on the Summary page. I review all the information for accuracy.
It is all correct, so I click the Submit button in the lower right corner. This brings me to the Confirmation
page. I do not need to keep the confirmation number for my records, so I click OK.
Removing IFTA exemptions do not require review by the motor carrier unit, so my request will be
processed right away. If I want to double check, I can look back in my account in eServices.
Now I will show system demo number three, how to close an IFTA account in eServices for Business.
I look in the first panel, IFTA Carrier, and click on the fourth link, Cancel Account. Here we can see the
Account Cancellation screen. There are a few things to note. First, I should know that submitting the
request here to cancel my IFTA Carrier Account means I will no longer have access to the IFTA account
on eServices for Business. If I have an IRP account, that will still be accessible. Second, I will have to
return my IFTA decal and license when I cancel my IFTA account. This is important.
Make sure to make the arrangements to either send or drop off any IFTA decal or decals,
and your IFTA license to the DVS motor carrier unit. And third, if I have an IFTA qualified registered
vehicle or vehicles, I have to file an IFTA exemption on those vehicles. Beneath these statements is the
Cancellation Reason field. I click the drop down menu. Here I can see three options, Exemption,
Out of Business, and Sold. I can select my reason based on my situation. For my situation,
I click on Exemption. And then click Next in the bottom right corner of the screen. This brings me to the
Summary screen. I take note that the cancellation date is today, and the reason is the reason I gave,
Exemption. This looks correct, so I click Submit in the bottom right corner. Which brings up the
Confirmation page. I am not going to print the confirmation number, so I click the OK button in the
middle left of the screen. And that is the end of my transaction.
Tips for Updating an IFTA Exemption. Lets review a few key pieces of information that will help you
when updating an IFTA exemption in eServices for Business. First, do you need to have an IFTA account?
If you do not have any IFTA qualified vehicles running under your own IFTA account, you will need to
properly close your IFTA account. You have the ability to re-open your IFTA account if your operations
change with an approved submitted request, and upon completion of all outstanding liabilities.
Next, make sure your vehicle or vehicles qualify for an IFTA exemption before going in to the system.
How do you know? Check the IFTA Qualified Motor Vehicle checklist. Does the motor vehicle have two
axles and a gross vehicle weight, or registered gross vehicle weight of more than 26,000 pounds?
Or does it have three axles or more? Or is it used in combination, when the weight of the combination
is more than 26,000 pounds gross vehicle or registered gross vehicle weight? Also, a reminder that a
qualified motor vehicle does not include recreational vehicles. And third, documentation you might
need is a lease agreement, or another companys IFTA license. This is only required if your vehicle is
leased onto another company, and you are adding an IFTA exemption to that vehicle.
Thank you for completing the Update an IFTA Exemption lesson.
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